Best 4 Skedulo Alternatives for NDIS Providers

Skedulo is a cloud-based workforce management platform designed for a wide range of industries, including real estate and telecommunications.

It enables organisations to create staff schedules, track timesheets, and share client details with team members. In healthcare, support workers and carers can access its mobile app to receive driving directions and log incidents on the go. Built on Salesforce, it helps organisations match the right worker with the right client, optimise routes, and streamline rostering.

While it’s a strong platform, many NDIS providers find Skedulo isn’t always the perfect fit. Some need more than just scheduling, they want invoicing, client fund management, compliance, or AI-powered features. Others look for simpler, more affordable solutions.

If you’re considering other options, here are the best 4 Skedulo alternatives for NDIS providers in 2025.
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Why Consider Alternatives to Skedulo?

Despite its strengths, Skedulo has some key limitations for NDIS providers:

• No NDIS Invoicing: Skedulo does not offer built-in invoicing or PRODA claim submissions, requiring providers to use separate systems for billing.
• No Pricing Transparency: Pricing is not clearly published, which makes it difficult for smaller providers to plan budgets or compare value.
• No Client Fund Management: NDIS providers must closely track participant budgets and plan utilisation. Skedulo lacks tools for client fund management.
• No AI Features: Unlike newer platforms, Skedulo does not offer AI-powered rostering, note-taking, or risk detection features that can improve efficiency and compliance.

For these reasons, many providers explore other platforms that are built specifically for NDIS and aged care operations.
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Best 4 Skedulo Alternatives for NDIS Providers

1. imploy

imploy is an Australian-built, all-in-one care and workforce management software designed specifically for NDIS and aged care providers. Unlike many other systems, it caters to both funding streams, giving it the flexibility to support a wide range of care organisations. Whether offering NDIS services, aged care, or private care, imploy helps providers manage operations with ease while maintaining compliance.

‍Key Features:

• Smart Rostering: Create and assign shifts, manage last-minute changes, and track availability with drag-and-drop simplicity.   
• Mobile App: Field staff can log shift notes, view schedules, and mark attendance in real time.
• Payroll & Invoicing: Integrated with STP, PRODA, and Xero for fast billing and payroll.  
• Compliance Tools: Auto alerts for document expiry, incident tracking, and worker screening.
• Care Management: Centralised client records, care plans, and progress tracking.
• CRM & Enquiries: Built-in tools for sales, lead tracking, and onboarding.
• Real-Time Reporting: Track budgets, funding utilisation, and service delivery with live dashboards.
• AI Features:
  - Smart Shift Matching: Automatically assigns the most suitable support worker based on client needs, location, skills, availability, and care continuity - reducing travel and improving consistency.
  - Intelligent Note Enhancement: Transforms rough shift notes into clear, compliant summaries by improving language and highlighting key observations.
  - AI Chatbot : Provides role based access to company data, including shifts, client info, and financial data.
  - AI Powered Risk Identification: Uses AI to analyze shift notes for key phrases, rating risk from 0 to 10, with plans to allow converting high-risk notes into incidents.

Pros:

• AI-Powered Smart Matching.
• Direct PRODA Integration(Coming Soon).
• Mobile App with Geo-Attendance.
• Modern, User-Friendly Interface.
• Live Dashboards & Real-Time Reporting.
• Built for both NDIS and aged care (CHSP/HCP).
• Built-In HR & Recruitment Tools.
  

Cons:

• Newer platform, still expanding third-party integrations.

Pricing:

• Lite Plan: Free for up to 5 users - includes essential features like care management, rostering, and mobile access.
• Team Plan: $13 per user/month.‍
• Premium Plan: $15 per user/month - includes payroll, HR, accounting, marketing, and unlimited storage.

2. Brevity

Brevity is a comprehensive care management platform designed for NDIS, aged care, and disability service providers. Emphasising flexibility, it simplifies day-to-day operations by automating rostering, billing, and compliance processes, making it a strong option for organisations that need a highly customisable solution.

‍Key Features:

• Advanced Rostering & Scheduling: Handles individual and group shift planning, staff allocation, leave management, and integrates with mobile devices for real-time updates and digital clock-ins.
• Comprehensive Reporting & Alerts: Provides live dashboards, KPI tracking, a custom report builder, and automated alerts for funding limits, compliance deadlines, and missing documentation.
• NDIS-Compliant Billing & Invoicing: Preloaded with the latest NDIS pricing guides, offering bulk claim processing, automated service agreements, and efficient invoicing for clients and third parties.
• Mobile & Web Accessibility: Allows staff to view rosters, log timesheets, submit incident reports, and access client records directly from the Brevity app.

Pros:

• Flexible and adaptable to unique provider needs.
• Easy mobile access for frontline staff.
• Budget-friendly for smaller providers.

Cons:

• The user interface is less intuitive and can feel outdated.
• No self-service onboarding.
• Lacks some of the automation and AI-driven scalability found in newer platforms.

Pricing:

• Business Plan: $69.90 per user/month‍.‍
• Enterprise Plan: Price on request, includes advanced features like API access, enhanced data security, and workflow automation.
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3. Connecteam

Connecteam is an employee management software that helps businesses with scheduling staff, internal communications, and team training.. It combines scheduling, communication, training, and task management into a single, user-friendly app to simplify operations and boost productivity.

‍Key Features:

• Employee Time & Attendance Management: Track work hours with a GPS-enabled time clock, geofencing, and automated timesheets. Includes PTO and leave request management, ensuring accurate payroll processing and compliance.
• Training, Onboarding & Staff Recognition: Deliver interactive onboarding programs, courses, and quizzes for staff training. Recognize achievements with digital rewards, certificates, and gamified engagement tools.
• Communication & Engagement Tools: Facilitate secure team chats, company newsfeeds, announcements, polls, and surveys to boost employee engagement. Includes a searchable directory and event management features.
• Shift Scheduling & Task Management: Plan and assign shifts with drag-and-drop scheduling, availability tracking, and templates. Manage daily tasks, recurring duties, and deadlines to improve accountability and productivity.

Pros:

•  Highly Customisable.
• Strong Employee Engagement Tools.
• Affordable for Small Teams.
• Clean, Intuitive UI.

Cons:

• No AI Tools.
• No Client Invoice Generation.
• No NDIS-Specific Tools.

Pricing:

• Small Business Plan: Free up to 10 users.
• Basic Plan: $29 per user/month.
• Advanced Plan: $49 per user/month.‍
• Expert Plan: $99 per user/month.
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4. CareMaster

CareMaster is a complete care management platform tailored for NDIS and aged care providers. It brings together essential tools for managing staff, clients, billing, and compliance in a budget-friendly package. Built for small to mid-sized organisations, CareMaster helps providers stay NDIS-compliant without the expense or complexity of enterprise-level systems.

Key Features:

• Service Delivery Monitoring: Tracks hours of service delivered versus what was planned, helping providers stay on top of participant support plans.
• Mobile Apps: Separate apps for administrators, support workers, and participants to manage their specific tasks and information.
• Invoicing & Payroll: Seamlessly generate invoices and manage payroll, with easy integration into accounting software like Xero and MYOB. Includes SCHADS award interpretation as an add-on.
• NDIS Compliance Support: Designed to align with the NDIS Quality and Safeguards Framework, making audits and reporting more straightforward.
• Smart Rostering: Matches clients with qualified workers and allows real-time shift tracking and updates.

Pros:

• Cost-effective pricing, ideal for smaller providers.
• Accredited against ISO 27001 for strong data security.
• Offers an all-in-one solution for managing every aspect of a provider's business.
• Designed to be highly scalable for growing businesses.
  

Cons:

• Interface and design are fairly basic.
• Some user reviews have noted that the mobile app can require frequent re-logging.
• Limited options for workflow or dashboard customisation.
• No direct PRODA integration.
  

Pricing:

• Essential Plan: $16 per user/month.
• Standard Plan: $26 per user/month.‍
• Premium Plan: $36 per user/month.
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Comparison Table

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Why imploy is the Best Option?

imploy stands out as the strongest Skedulo alternative for NDIS providers because it goes far beyond rostering and scheduling. It is a purpose-built Australian platform designed specifically for NDIS, aged care, and disability providers, ensuring compliance and efficiency at every level.

• Purpose-built for Australian compliance:
  Unlike Skedulo, imploy is tailored for the Australian care sector. It comes with direct PRODA integration, SCHADS award automation, and Single Touch Payroll (STP) built in. This removes the need for multiple third-party systems, cutting costs and reducing administrative complexity.
• Smarter, AI-driven tools:
  While many platforms only assist with shift notifications, imploy uses AI-powered Smart Shift Matching to automatically assign the best-fit worker based on availability, skills, location, and past performance. Its Intelligent Note Enhancement feature turns rough case notes into polished, compliant documentation, helping providers stay audit-ready with less effort.
• All-in-one platform with seamless integration:
  Instead of combining separate tools, imploy combines rostering, client and care management, HR, payroll, compliance, CRM, and real-time reporting into one platform. This integration ensures smooth data flow across functions and eliminates the headaches of juggling multiple systems.
• Transparent and flexible pricing:
  imploy offers a Lite plan free for up to 5 users, with paid plans starting from just $13 per user/month. In contrast, Skedulo costs can rise significantly as you add features or scale, making imploy a more budget-friendly and predictable choice.
• Faster onboarding and superior usability:
  imploy is built with a modern interface and intuitive workflows, making it easy for both admins and frontline staff to adopt - something providers may not always get with Skedulo.

Together, these features make imploy not just a scheduling tool, but a complete NDIS care management solution, designed to save time, reduce costs, and deliver better outcomes for providers and participants, making it clearly the best alternative to Skedulo.

Final Thoughts

While Skedulo is a robust workforce management tool, it lacks several features that NDIS providers rely on, such as invoicing, fund management, and AI-driven compliance tools.

Alternatives like Brevity, Connecteam, and CareMaster each have their strengths, but imploy is the most complete and future-ready option, designed specifically for the Australian NDIS and aged care landscape.

If you’re an NDIS provider seeking a smarter, more cost-effective system that keeps compliance simple and enhances efficiency, imploy is your best choice in 2025.
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FAQs

1. Is imploy suitable for both NDIS and aged care providers?
Yes, imploy is designed for both NDIS and aged care (CHSP/HCP) providers, making it a flexible choice.

2. Which Skedulo alternative is the most affordable?
imploy offers the most affordable plans, including a free Lite plan for up to 5 users, making it ideal for small providers.

3. Why should providers choose imploy over other alternatives?
imploy offers AI-powered rostering, intelligent note enhancement, real-time dashboards, and NDIS/aged care compliance tools at one of the lowest price points.

4.Which option has the most advanced rostering features?
imploy uses AI Matching for smart rostering, and has the most advanced rostering features among all the alternatives.