Top Spolse Alternatives for NDIS Service Providers in 2025

Splose is a practice management software designed primarily for allied health professionals and NDIS providers, focusing on streamlining administrative and clinical workflows. It offers features such as appointment scheduling, client management, billing and invoicing, telehealth integration, clinical notes, and compliance management. The platform aims to enhance operational efficiency, improve patient care, and ensure regulatory compliance, particularly for small to medium-sized practices in fields like physiotherapy, speech pathology, and occupational therapy

Why Consider an Alternative to Spolse?

While Spolse is excellent for its rostering and other AI features, it fails in some other regards. Some of the key limitations of Spolse are listed below.

1. Limited NDIS-Specific Features: While Splose supports NDIS providers, it lacks dedicated participant management apps, support worker apps for in-field management, and advanced NDIS budget management tools compared to specialised platforms
2. No Award Interpretation: Splose does not include award interpretation functionality, which is critical for automatically calculating pay rates and entitlements under industry awards, potentially requiring manual payroll adjustments or additional software.
3. Additional Costs for Key Features: Features like 2-way SMS chat and batch invoicing require extra payments, and Medicare claims processing incurs additional fees through third-party integrations like Medipas.
4. No Client Portal for Self-Service: Splose lacks an embedded client portal that allows participants to manage appointments, cancel bookings online, or access custom availability settings, which may limit client engagement and increase administrative workload.
5. Limited Mobile Capabilities: There is no dedicated support worker app for in-field management, which can hinder real-time updates, GPS tracking, and communication for remote teams.

Top 4 Alternatives to Spolse for NDIS Providers in 2025:

1. imploy – Best Overall Alternative

Imploy is an all-in-one care management platform built for Australian NDIS and Home Care Package (HCP) providers.Imploy stands out as a superior alternative to Splose for NDIS and allied health providers due to its all-in-one design, AI-driven automation, dedicated mobile capabilities, and cost-effectiveness. It addresses critical gaps in Splose, such as award interpretation, real-time field management, and client self-service, while offering better compliance integration and scalability.

Key Features:

• Smart Rostering: Create and assign shifts, manage last-minute changes, and track availability with drag-and-drop simplicity.
• Mobile App: Field staff can log shift notes, view schedules, and mark attendance in real time.
• Payroll & Invoicing: Integrated with STP, PRODA, and Xero for fast billing and payroll.
• Compliance Tools: Auto alerts for document expiry, incident tracking, and worker screening.
• Care Management: Centralised client records, care plans, and progress tracking.
• CRM & Enquiries: Built-in tools for sales, lead tracking, and onboarding.
• Real-Time Reporting: Track budgets, funding utilisation, and service delivery with live dashboards.
• AI Features:
  
  • Smart Shift Matching: AI-powered Smart Shift Matching ensures you always place the right person for the right service, automatically recommending staff based on client preferences, past reviews, proximity, and staff experience.
  • Intelligent Note Enhancement: Transforms rough shift notes into clear, compliant summaries by improving language and highlighting key observations.

Pros:

• Built for NDIS and aged care workflows
• Extremely user-friendly
• Responsive, local customer support
• Affordable and scalable for teams of all sizes
• Smart rostering with real-time updates
• Dedicated mobile app for support workers
• Supplier and payroll tools to manage external services

Cons:

• Newer platform, still expanding third-party integrations.

Pricing:

• Lite Plan: Free for up to 5 users, includes essential features like care management, rostering, and mobile access.
• Team Plan: $17 per user/month.
• Premium Plan: $19 per user/month includes payroll, HR, accounting, marketing, and unlimited storage.

2. Lumary

Lumary is a powerful care management platform built on Salesforce, designed for large NDIS and aged care providers who need enterprise-level functionality. It offers robust tools for compliance, data management, and service delivery, but it may be complex for smaller teams due to its advanced setup.

Key Features:

• Integrated Client Management: End-to-end visibility of client records, including progress notes, goals, and care plans.
• Smart Scheduling & Rostering: Real-time staff rostering, availability tracking, and shift matching.
• NDIS & Aged Care Billing: Automated funding claims and compliance-ready invoicing for NDIS, CHSP, and HCP services.
• Compliance & Risk Management: Built-in alerts, documentation, and audit trails to support sector regulations.
• Mobile App for Support Workers: Allows staff to view schedules, log notes, and record outcomes on the go.
• Data & Reporting Dashboards: Custom reports, KPIs, and outcomes tracking for performance-based care delivery.

Pros:

• Powerful data insights.
• Configurable to unique care models.
• Strong Compliance Tools.

Cons:

• Steep learning curve due to Salesforce complexity.
• Heavily Dependent on Salesforce.
• Long implementation times and high setup costs.

Pricing:

• Custom Pricing Only: Every plan is tailored. 
• There are no fixed “Basic”, “Standard”, or “Premium” tiers. You must contact Lumary for a quote based on your organisational requirements.

3. Zanda

Zanda is a cloud-based practice management software designed for allied health professionals, including psychologists, physiotherapists, speech therapists, and chiropractors. Founded in 2010 in Australia, Zanda aims to streamline clinic operations with tools for scheduling, client management, billing, and telehealth.

Key features:

• Telehealth: Offers free basic telehealth and a Pro version at $9/month per practitioner for unlimited calls.
• Client Management: Unlimited client profiles, CRM tools, and secure document storage (100GB to unlimited based on plan).
• Practice Operations Manual: Includes 100+ customisable policy templates for practice management.

Pros

• User-Friendly Interface: Intuitive design with minimal learning curve, praised in user reviews.
• Two-Way SMS: Real-time SMS communication and automatic appointment status updates.
• Data Import: Free import of historical data from other systems, including appointments.

Cons

• SMS Costs: Additional fees for SMS reminders (9¢ per SMS after free credits) and dedicated numbers ($4.99/month).
• Mobile App Limitations: Mobile version lacks some features available on desktop.
• Limited Email Functionality: Some users report constraints in email marketing tools.
• Stripe-Only Payments: Credit card processing limited to Stripe integration.
• Complicated pricing structure: Zanda's pricing structure has been described as complicated due to various plans, add-ons, and additional costs (e.g., telehealth, insurance claiming), which some users find confusing.

Pricing

Zanda’s pricing is transparent with the following:

• Starter Plan: AU$9.50/month (discounted) – This plan is indeed an entry-level option.
• Growth Plan (Solo): AU$24.50/month (discounted) – Suitable for solo practitioners.
• Growth Plan (Group): The base fee of AU$49/month for the first practitioner, with additional practitioners at AU$19/month each, aligns with the details shared.

4. CTARS

CTARS is a cloud-based client management software designed specifically for disability services, out-of-home care (OOHC), and children’s services providers in Australia. Founded in 2010, it aims to streamline client management, compliance, and operational workflows for care providers. The platform focuses on simplifying record-keeping, reporting, and incident management while ensuring adherence to industry standards such as NDIS (National Disability Insurance Scheme) and OOHC regulations.

Key Features

CTARS offers a comprehensive suite of features tailored to care providers:

1. Customisable Forms: Tools to create tailored forms and workflows to suit specific service needs.
2. Incident Management: Enables frontline staff to submit NDIS-compliant incident reports (e.g., injuries, critical events) quickly and link them directly to client files.
3. Billing and Invoicing: Integrates billing, invoicing, and budget management for clients, including NDIS budget tracking.
4. Cloud-Based Accessibility: Accessible from any device with an internet connection, enabling remote work and real-time collaboration,

Pros

• Specialised for Care Services: Tailored for NDIS and OOHC providers, ensuring compliance with industry regulation.
• Scalability: Flexible pricing based on client tiers, allowing providers to pay only for the services they deliver.

Cons

• Pricing Complexity: Costs scale with service level (e.g., staffed accommodation clients cost more), which may be expensive for larger organizations.
• Internet Dependency: As a cloud-based system, it requires a stable internet connection for access.
• Limited Public Reviews: Few independent user reviews are available, making it harder to assess real-world performance beyond the official website

Pricing:

• Min licence cost: AU$100 per month
• Initial setup cost: AU$2500
• Admin only clients: free
• Support coordination & plan management clients: AU$10 per client per month.
• Community based support clients: AU$20 per client per month.
• Staffed accommodation clients: AU$60 per client per month, which reflects the complexity of services provided in these scenarios.

Comparison Table: Spolse vs Alternatives

Why Imploy is the Best Alternative for Spolse?

     1. Purpose-Built for Australian NDIS and Aged Care Compliance‍

Imploy is designed from the ground up for Australian NDIS, aged care, and disability compliance, featuring direct PRODA integration, SCHADS award automation, and Single Touch Payroll (STP) as standard features . This reduces the need for multiple third-party tools and lowers administrative burdens. Unlike Splose, which lacks award interpretation, Imploy includes built-in award automation, streamlining payroll processes and ensuring compliance.

     2. AI-Powered Features for Efficiency‍

Imploy uses AI-driven Smart Shift Matching to automatically assign the most suitable worker based on skills, availability, location, and past performance. This optimises rostering and reduces manual effort. Its Intelligent Note Enhancement tool transforms rough shift notes into clear, compliant summaries, improving documentation quality and compliance. Splose lacks comparable AI features for rostering and note-taking.

     3. Dedicated Mobile App for Field Management

‍Imploy offers a dedicated mobile app for support workers, enabling real-time clock-in/out, schedule viewing, progress note submission, and client information access.This addresses Splose's limitation of no dedicated support worker app, which hinders real-time updates and GPS tracking.

     4. Transparent and Affordable Pricing‍

Imploy offers a free Lite plan for up to 5 users and affordable paid plans starting at AU$17 per user/month 1. In contrast, Splose's pricing is steeper (e.g., $27 + $27 AI add-on) and charges extra for features like 2-way SMS and batch invoicing.

     5. All-in-One Platform with Seamless Integration‍

Imploy consolidates rostering, client management, HR, payroll, compliance, CRM, and real-time reporting into a single system. This eliminates the complexity of managing multiple platforms, unlike Splose, which lacks embedded client portals and requires add-ons for key functionalities. Imploy also includes live NDIS budget tracking and funding utilisation tools, which Splose lacks.

     6. Superior Usability and Customer Support‍

Imploy is praised for its user-friendly interface, intuitive workflows, and responsive local customer support. Splose, while robust, has a steeper learning curve and limited mobile capabilities. Imploy's onboarding process is faster and smoother, minimising disruption during transition.

     7. Real-Time Reporting and Compliance Tools‍

Imploy provides real-time dashboards for tracking budgets, funding utilisation, and service delivery. It also offers automated alerts for document expiry and incident tracking. Splose requires manual adjustments for compliance updates (e.g., NDIS pricing changes).

     8. Tailored for Diverse Care Providers‍

Imploy supports NDIS, aged care, and community nursing workflows, making it versatile for providers offering multiple services 24. Splose is primarily focused on allied health and lacks specialised features for aged care or complex NDIS budget management

Final Thoughts

Choosing the right care management platform is vital for maintaining compliance, streamlining operations, and improving overall quality of service and care. While Spolse is well-regarded for real-time shift communication, its focus is narrower, with limited NDIS features, limited mobile capabilities.

Alternatives like Imploy, Lumary, Zanda, CTARS  provide various advantages, from AI-powered rostering to advanced reporting and enterprise-grade compliance.

Among these, Imploy emerges as a strong alternative to Splose for NDIS and allied health providers due to its comprehensive, all-in-one platform designed specifically for Australian compliance, advanced AI-driven features, and more transparent pricing.

FAQs:

1.  Is there a free alternative to Spolse
   Yes, Imploy offers a free plan for up to 5 users with limited features
2. Is training required to use Imploy?
   Imploy is designed for ease of use with intuitive workflows, a modern interface, and responsive local support. Most teams can onboard quickly with minimal training.
3. Does Imploy integrate with payroll and compliance systems?
   Yes. Imploy includes built-in SCHADS award automation, Single Touch Payroll (STP), and direct PRODA integration, eliminating the need for multiple third-party tools.
4. Which is best for large-scale enterprise needs?
   CTARS  provides the most robust enterprise-level functionality but requires higher budgets and longer implementation times.
5. Which alternative is best for small providers?
   Imploy and Zanda offers affordable plans and easy onboarding for smaller organisations.‍
6. Which platform has the most AI automation?
   Imploy leads with AI-powered shift matching and note enhancement. Zanda with its BuzzAI comes close.