Best FlowLogic Alternatives in 2025

FlowLogic has long been a staple in the NDIS provider software market, offering compliance-focused case management, billing, and support coordination tools. While it remains a robust choice for many organisations, the care software landscape has evolved rapidly. Modern providers increasingly expect intuitive interfaces, transparent pricing, mobile-first functionality, and AI-driven automation.

If your organisation needs a fresh, user-friendly platform with smart rostering, real-time collaboration, and expanded integrations, several FlowLogic alternatives in 2025 stand out as stronger fits.

Why Consider an Alternative to FlowLogic?

FlowLogic is a well-established, compliance-focused care management system tailored to NDIS providers. It’s widely used for case management, billing, and support coordination. However, some providers are looking elsewhere due to:

• Outdated interface that can feel less intuitive for new users.
  
  
• Limited community reviews and transparency around pricing.
  
  
• Fewer integrations compared to modern all-in-one care platforms.
  
  
• No AI tools to automate rostering or documentation.
  
  

If your organisation needs a more modern user experience, transparent pricing, or additional features like AI-powered rostering, built-in CRM, and real-time mobile tools, these alternatives may be a better fit.

Top Flowlogic Alternatives for NDIS Service Providers in 2025

1. imploy – Best Overall Alternative

Imploy is an all-in-one care management platform built for Australian NDIS and Home Care Package (HCP) providers. Unlike many systems, it supports both funding streams, making it a versatile solution for diverse care organisations.

Whether you deliver NDIS support, aged care, or private services, Imploy makes it easy to run your business efficiently while staying compliant. It offers a modern, user-friendly alternative to more traditional systems like the Carelink Suite.

Key Features:

• Smart Rostering: Create and assign shifts, manage last-minute changes, and track availability with drag-and-drop simplicity.
• Mobile App: Field staff can log shift notes, view schedules, and mark attendance in real time.
• Payroll & Invoicing: Integrated with STP, PRODA, and Xero for fast billing and payroll.
• Compliance Tools: Auto alerts for document expiry, incident tracking, and worker screening.
• Transparent Pricing: Flexible plans from free to just $19/user/month, avoiding the hidden costs and lock-ins common with older platforms.
• Care Management: Centralised client records, care plans, and progress tracking.
• CRM & Enquiries: Built-in tools for sales, lead tracking, and onboarding.
• Real-Time Reporting: Track budgets, funding utilisation, and service delivery with live dashboards.
• AI Features:
  
  • Smart Shift Matching: AI-powered Smart Shift Matching ensures you always place the right person for the right service, automatically recommending staff based on client preferences, past reviews, proximity, and staff experience.
  • Intelligent Note Enhancement: Transforms rough shift notes into clear, compliant summaries by improving language and highlighting key observations.

Pros:

• Built for NDIS and aged care workflows
• Extremely user-friendly
• Responsive, local customer support
• Affordable and scalable for teams of all sizes
• Smart rostering with real-time updates
• Dedicated mobile app for support workers
• Supplier and payroll tools to manage external services

Cons:

• Newer platform, still expanding third-party integrations.

Pricing:

• Lite Plan: Free for up to 5 users, includes essential features like care management, rostering, and mobile access.
• Team Plan: $17 per user/month.
• Premium Plan: $19 per user/month includes payroll, HR, accounting, marketing, and unlimited storage.

2. Lumary

Lumary is a powerful care management platform built on Salesforce, designed for large NDIS and aged care providers who need enterprise-level functionality. It offers robust tools for compliance, data management, and service delivery, but it may be complex for smaller teams due to its advanced setup.

Key Features:

• Integrated Client Management: End-to-end visibility of client records, including progress notes, goals, and care plans.
• Smart Scheduling & Rostering: Real-time staff rostering, availability tracking, and shift matching.
• NDIS & Aged Care Billing: Automated funding claims and compliance-ready invoicing for NDIS, CHSP, and HCP services.
• Compliance & Risk Management: Built-in alerts, documentation, and audit trails to support sector regulations.
• Mobile App for Support Workers: Allows staff to view schedules, log notes, and record outcomes on the go.
• Data & Reporting Dashboards: Custom reports, KPIs, and outcomes tracking for performance-based care delivery.

Pros:

• Powerful data insights.
• Configurable to unique care models.
• Strong Compliance Tools.

Cons:

• Steep learning curve due to Salesforce complexity.
• Heavily Dependent on Salesforce.
• Long implementation times and high setup costs.

Pricing:

• Custom Pricing Only: Every plan is tailored. 
• There are no fixed “Basic”, “Standard”, or “Premium” tiers. You must contact Lumary for a quote based on your organisational requirements.

3. Astalty

Astalty is a NDIS support coordination software for businesses of all sizes, from sole traders to large enterprises. Their primary focus is to streamline and simplify the operational and administrative tasks that NDIS providers face. 

Key Features:

• Task‑based Workflow & Task Board: Drag‑and‑drop interface to manage admin tasks, client case notes, goals, billable hours, and daily workflows efficiently.
• Rapid Invoice & Billing Workflows: Generate NDIS‑compliant invoices from task entries in seconds; budget tracking and Xero integration available.
• Local Hosting & Responsive Support: Australian-based hosting (ISO‑compliant) and highly responsive customer service (often same‑day response).
• Budget Alerts & Spending Overview: Real‑time notifications for upcoming funding limits, and quick user-friendly reporting.
• Client Document Management: Upload, store, and organise participant-related documents (e.g., assessments, reports, compliance records) in one secure location.

Pros:

• Fast Setup & User Friendly UI.
• Flat, Predictable Pricing.
• Local Support.
• Integrated Digital Signatures.

Cons:

• No Staff Rostering or Scheduling.
• No direct PRODA Integration.
• Basic Reporting & Analytics.
• No Staff Mobile App.
• No Single Touch Payroll.

Pricing:

• Lite Plan: Free for everyone - with basic information storage and email support.
• Premium Plan: $64 per user/month.

4. Brevity

Brevity is a highly configurable care management platform designed for NDIS, aged care, and disability service providers. Known for its flexibility, it helps reduce manual admin with automation tools across rostering, billing, and compliance, making it well-suited for providers needing deep customisation.

Key Features:

• Advanced Rostering & Scheduling: Supports individual and group shift planning, staff allocation, leave tracking, and integrates with mobile devices for real-time updates and digital clock-ins.
• NDIS-Ready Billing & Invoicing: Comes pre-loaded with NDIS pricing guides and includes tools for bulk claims, automated service agreements, and streamlined invoicing for both clients and third parties.
• Mobile & Web App Access: Staff can view rosters, log timesheets, submit incident reports, and access client documents via the Brevity mobile app.
• Analytics, Reporting & Alerts: Offers live dashboards, KPI tracking, a custom report builder, and alerts to flag funding thresholds, compliance deadlines, or documentation gaps.

Pros:

• Strong integration with accounting platforms.
• Flexible and adaptable to unique provider needs.
• Easy mobile access for frontline staff.
• Budget-friendly for smaller providers.

Cons:

• The user interface is less intuitive and can feel outdated.
• No self-service onboarding.
• Lacks some of the automation and AI-driven scalability found in newer platforms.

Pricing:

• Business Plan: $69.90 per user/month‍
• Enterprise Plan: Price on request, includes advanced features like API access, enhanced data security, and workflow automation.

5. ShiftCare

ShiftCare is a well-known cloud-based software built for disability and aged care service providers. It offers comprehensive features for staff scheduling, NDIS billing, and team communication, all in one place.

Key Features:

• Smart Rostering: Drag-and-drop scheduling with shift alerts and open shift management.
• Mobile App for Workers: Access schedules, log progress notes, and receive updates on the go.
• Client & Care Management: Centralised client records, care plans, and family access.
• NDIS Invoicing & Fund Tracking: Automates billing with NDIS price guides and budget alerts.
• Progress Notes & Incident Reporting: Custom templates for notes and secure incident logs.
• Messaging & Team Communication: In-app chat for teams and real-time shift notifications.
• Staff Compliance Management: Tracks qualifications, certifications, and HR records.
• Integrations: Supports Xero, MYOB, and other common care software.

Pros:

• Quick and simple setup.
• Affordably priced
• User-friendly design
• Strong support response
• Easy for beginners to learn
• Solid documentation features
• Great mobile experience.

Cons:

• Less depth in reporting and analytics.
• Limited ability to customise forms and workflows.
• No option for free plan
• Lack of comprehensive features in staff mobile app.
• No PRODA integration.
• No single touch payroll.

Pricing:

• Basic Plan: $8 per user/month
• Professional Plan: $13 per user/month‍
• Premium Plan: $20 per user/month
• Enterprise plan (greater than 250 staff): price available on inquiry

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Comparison Table – Flowlogic vs Alternatives 

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Why Imploy is the Best Alternative to FlowLogic

1. Purpose-built for Australian compliance
FlowLogic covers compliance needs, but Imploy is purpose-built for Australian NDIS and aged care regulations from the ground up. It includes direct PRODA integration, SCHADS award automation, and Single Touch Payroll (STP) as standard features. This eliminates the need for multiple third-party tools, reducing both costs and administrative workload.

2. Smarter, AI-driven tools
Unlike FlowLogic, Imploy uses AI-powered Smart Shift Matching to automatically assign the most suitable worker based on skills, preferences, location, and past performance. Its Intelligent Note Enhancement turns rough shift notes into clear, compliant summaries, helping providers meet documentation standards more efficiently.

3. All-in-one platform with seamless integration
While FlowLogic offers strong case management, Imploy consolidates rostering, client and care management, HR, payroll, compliance, CRM, and real-time reporting into a single, unified system. This removes the complexity of juggling multiple platforms and ensures data flows seamlessly between functions.

4. Transparent and flexible pricing
Imploy offers a Lite plan that’s free for up to 5 users, with affordable Team and Premium plans starting from AU$17 per user/month. FlowLogic’s pricing is less transparent and can increase significantly as you add features or scale.

5. Faster onboarding and superior usability
With its modern interface, intuitive workflows, and dedicated mobile app for both staff and clients, Imploy is easier for frontline teams to adopt. Responsive, local support ensures a smooth setup and minimal disruption during transition.

Final Thoughts

Choosing the right care management platform is essential for maintaining compliance, streamlining operations, and improving the overall quality of care. While FlowLogic remains a respected solution for NDIS providers, its older interface, limited automation, and less transparent pricing may not suit every organisation, particularly those seeking modern workflows and AI-powered efficiency.

Alternatives like Imploy, ShiftCare, Brevity, Lumary, and Astalty each bring unique strengths, from cost-effective pricing and intuitive rostering to advanced reporting and enterprise-grade compliance.

Among these, Imploy stands out as the most balanced and scalable choice, combining Australian-first compliance tools, powerful AI automation, intuitive design, and flexible pricing. Whether you want to improve rostering accuracy, simplify compliance, or empower your team with a mobile-first platform, Imploy is a future-ready solution designed to help care providers thrive in 2025 and beyond.

FAQs

1. Is FlowLogic still a good option in 2025?
Yes, FlowLogic remains a solid compliance-focused platform, but some providers find its interface and lack of automation limiting compared to newer solutions.

2. Which alternative is best for small providers?
ShiftCare and Imploy offer affordable plans and easy onboarding for smaller organisations.

3. Which platform has the most AI automation?
Imploy leads with AI-powered shift matching and note enhancement. ShiftCare also offers AI rostering and note-taking tools.

4. Is there a free alternative to FlowLogic?
Yes, Imploy offers a free Lite plan for up to 5 users, and Astalty offers a free Lite plan for basic coordination.

5. Which is best for large-scale enterprise needs?
Lumary provides the most robust enterprise-level functionality but requires higher budgets and longer implementation times.

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