Top 5 NDIS Software Solutions in Australia for 2025: Simplifying Disability Support Services

Managing the demands of the National Disability Insurance Scheme (NDIS) can be challenging for service providers. From maintaining client records to managing staff schedules, invoicing, and ensuring compliance with strict government requirements, the workload can quickly become overwhelming. That’s why many providers rely on NDIS management software to streamline operations and stay compliant.

An NDIS management software is a tool used by Australian disability service providers to optimise their business processes. The main benefit of an NDIS software is its alignment with the National Disability Insurance Scheme (NDIS) compliance requirements.

In this blog, we review the top 5 NDIS software solutions in Australia, with Imploy taking the lead for its exceptional all-in-one platform tailored for both NDIS and Home Care Package (HCP) providers.
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1. Imploy – Australia’s Most Comprehensive NDIS & HCP Platform

Imploy is a modern, purpose-built care management platform designed for NDIS and Home Care Package (HCP) providers. Unlike many platforms that only focus on one funding stream, Imploy supports both modes, making it a one-stop solution for a wide range of care providers.

Why Imploy Stands Out:

• Dual functionality: Built for NDIS and HCP
• Seamless PRODA integration for quick and compliant claims
• Smart rostering with real-time updates
• Dedicated mobile app for support workers
• Supplier and payroll tools to manage external services
• Client record management, compliance tracking, and reporting — all in one place

AI Features: 

• Smart Shift Matching: Automatically matches the best support worker to each shift by evaluating client needs, location, carer skills, availability, and care continuity, minimizing travel time and enhancing service consistency.
• Intelligent Note Enhancement: Converts rough shift notes into clear, professional summaries, assisting carers by improving language, emphasizing key observations, and ensuring compliance with quality and regulatory standards.

Pricing & Access:

• 💰 Lite Plan: Free for up to 5 users – includes essential features like care management, rostering, and mobile access
• 💰 Premium Plan: $14 per user/month – includes payroll, HR, accounting, marketing, and unlimited storage
• 🎁 7-day free trial available
• 📱 Available on Web, iOS, and Android

If you're seeking a scalable, all-in-one software solution tailored for NDIS providers, Imploy offers outstanding value and flexibility to grow with your organisation.
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2. Iinsight

Recognised internationally for its excellence in case management software, Iinsight is designed for allied health services and NDIS providers who want to work smarter, not harder. It simplifies complex workflows, enhances productivity, and ensures strict compliance with industry standards — so you can focus more on your clients and less on paperwork.

Key Features:

• Auto-Populate Data Templates – Save time and reduce errors
• Automated Workflows – Streamline repetitive tasks for efficiency
• Appointment Setting & SMS Notifications – Keep clients and staff in sync

Pricing & Access:

• 💰 Starts at $59.99/user/month
• 🎁 14-day free trial available
• 📱 Available on Web, iOS, and Android
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3. Brevity

Brevity offers deep customisation options for providers managing a variety of services and staff. It includes automation tools to reduce manual work, from service agreements to timesheets and billing.

Key Features:

• Service agreements and invoicing
• Goal and incident tracking
• Configurable workflows and staff management

Pricing & Access:

• 💰 Lite Plan: $44.90/month or $4.49 per client/month – includes core features suitable for small providers
• 💰 Business Plan: $64.90/month or $6.49 per client/month – adds advanced functionalities like group rostering and custom modules
• 💰 Enterprise Plan: Price on Application – offers enhanced security, API access, and custom workflows
• 🎁 Free Trial: Available with no setup fee for the Lite Plan
• 📱 Platforms Supported: Web and Mobile (iOS & Android)
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4. Splose

Splose is an AI-powered practice management software designed for allied health professionals, including physiotherapists, chiropractors, and NDIS providers. The platform aims to automate administrative tasks, enhance client care, and streamline practice operations through advanced AI features and seamless integrations.

Key Features:

• AI-Powered Progress Notes
• Calendar & Scheduling
• Client Management (CRM)
• Invoicing & Billing
  

Pricing & Access:

• 💰 Pricing: Standard Plan at $27 per user per month, with an additional $27 per user per month for the AI add-on.
• 🎁 Free Trial: 7-day free trial available.
• 📱 Platforms Supported: Accessible via Web and optimized for Mobile
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5. HPA PLUS

Established in 1992, HPA PLUS has a long-standing reputation for supporting caregivers in delivering high-quality care to Australians living with disability. Designed specifically for NDIS providers, the platform helps streamline operations, reduce time spent on repetitive admin tasks, and ensure compliance, so you can focus on what matters most: your clients.

Key Features:

• Client and Staff Management – Centralise and manage all participant and employee data with ease
• Employee KPI Tracking – Monitor performance metrics to improve accountability and outcomes
• Security and Compliance – Built-in tools to help meet NDIS regulatory requirements

Pricing & Access:

• 💰 Starts at $50/month
• 🎁 21-day free trial available
• 📱 Available on Web and Mobile platforms

Comparison Table

Why Imploy is the Best Choice?

• The platform supports both NDIS and HCP, making it future-ready for the aged care reforms.
  
  
• Better features offered at minimum price ($14/user/month).
  
  
• All-in-one system: rostering, PRODA integration, compliance, HR, payroll, and mobile access — no third-party tools needed.
  
  
• Ideal for scaling providers who want seamless coordination between different funding models.
  
  
• Imploy's AI-driven features, like intelligent note enhancement and smart shift matching, distinguish it by transforming raw carer notes into clear, compliant summaries and optimizing shift assignments based on client needs, carer skills, and location.

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