Best NDIS Invoicing Tools in 2025

The NDIS landscape is evolving rapidly in 2025, with new compliance rules, stricter fraud detection, and frequent updates to the NDIS Pricing Arrangements. Providers must now balance service delivery with administrative efficiency. For many, invoicing has become a major pain point: incorrect codes, pricing mismatches, or delays in PRODA submissions can stall cash flow.

That’s where NDIS invoicing software steps in. By automating compliance checks, bulk invoice processing, and seamless integration with PRODA and accounting systems, providers can ensure they’re paid faster and with fewer errors.

In short: investing in invoicing software isn’t just about admin efficiency, it’s about compliance, cash flow, and confidence.

Key Features to Look for in NDIS Invoicing Tools

When comparing tools, here are the must haves for 2025:

• Automatic Pricing Updates: No more manual code changes after July updates.
  
• PRODA-Compliant Files: Ensures claims are accepted without errors.
  
• Bulk Invoicing & Batch Processing: For providers handling multiple participants daily.
  
• Error Detection & Alerts: Flags duplicate claims or incorrect item codes before submission.
  
• Accounting Integration: Sync invoices directly into Xero, MYOB, QuickBooks, or Thriday.
  
• Mobile Access: Ideal for support workers and managers in the field.
  
• Audit-Ready Documentation: To prepare for NDIA audits without stress.

Notable NDIS Invoicing Tools in 2025 

Here are some tools on the market today, each with strengths in NDIS invoicing:

1. imploy - All-in-One NDIS & HCP Management Platform

imploy is an all-in-one care management platform built for Australian NDIS and Home Care Package (HCP) providers. Unlike many systems, it supports both funding streams, making it a versatile solution for diverse care organisations.

Whether you deliver NDIS support, aged care, or private services, Imploy makes it easy to run your business efficiently while staying compliant. It offers a modern, user-friendly alternative to more traditional systems like the Carelink Suite.

Key Features:

• Smart Rostering: Create and assign shifts, manage last-minute changes, and track availability with drag-and-drop simplicity.
• Mobile App: Field staff can log shift notes, view schedules, and mark attendance in real time.
• Payroll & Invoicing: Integrated with STP, PRODA, and Xero for fast billing and payroll.
• Compliance Tools: Auto alerts for document expiry, incident tracking, and worker screening.
• Care Management: Centralised client records, care plans, and progress tracking.
• CRM & Enquiries: Built-in tools for sales, lead tracking, and onboarding.
• Real-Time Reporting: Track budgets, funding utilisation, and service delivery with live dashboards.
• AI Features:
  
  • Smart Shift Matching: AI-powered Smart Shift Matching ensures you always place the right person for the right service, automatically recommending staff based on client preferences, past reviews, proximity, and staff experience.
  • Intelligent Note Enhancement: Transforms rough shift notes into clear, compliant summaries by improving language and highlighting key observations.

Pros:

• Built for NDIS and aged care workflows
• Extremely user-friendly
• Responsive, local customer support
• Affordable and scalable for teams of all sizes
• Smart rostering with real-time updates
• Dedicated mobile app for support workers
• Supplier and payroll tools to manage external services

Cons:

• Newer platform, still expanding third-party integrations.

Pricing:

• Lite Plan: Free for up to 5 users, includes essential features like care management, rostering, and mobile access.
• Team Plan: $17 per user/month.
• Premium Plan: $19 per user/month includes payroll, HR, accounting, marketing, and unlimited storage.

2. Billability 

Billability is a user-friendly platform for NDIS invoicing, designed for small to medium providers and sole traders. It focuses on streamlining invoicing and managing service agreements while ensuring NDIS compliance.

Key Features:

• NDIS-compliant invoice creation
  
• Participant and service agreement management
  
• Simple, intuitive interface
  
• Reporting and financial tracking
  

Pros:

• Affordable for small providers
  
• Quick setup and onboarding
  

Cons:

• Limited advanced features for larger teams
  
• Fewer integrations compared to all-in-one platforms
  

Pricing:

• Plans start from $15 per user/month (custom pricing for larger teams)
  

3. Thriday

Thriday is a fully integrated accounting, banking, and invoicing platform built for NDIS providers who want automation and finance management in one place.

Key Features:

• Automated NDIS-compliant invoicing
  
• Financial reporting and tax management
  
• Integration with Xero and other accounting platforms
  
• Bank feeds and reconciliations
  

Pros:

• Reduces errors in invoicing and payroll
  
• Supports growth with scalable features
  

Cons:

• Less focused on rostering and field management
  
• Can be complex for small providers
  

Pricing:

• Contact Thriday for a custom quote (usually starts around $20 per user/month)

4. Rotawiz

Rotawiz is a rostering and invoicing platform designed for smaller NDIS providers. It stands out for free invoicing, up-to-date NDIS pricing, and a centralised dashboard, making it ideal for providers who want simplicity and efficiency.

Key Features:

• Free Invoicing: Generate NDIS-compliant invoices at no cost.
  
• Updated NDIS Pricing: Pre-loaded item codes automatically updated with the latest NDIS prices.
  
• Bulk Claims & Central Dashboard: Submit multiple invoices at once and track all claims easily.
  
• Mobile-Friendly: Access invoices and dashboards from mobile devices.
  

Pros:

• Easy-to-use interface for small providers
  
• Centralised tracking of claims
  

Cons:

• Limited advanced features for larger organisations
  
• Mainly focused on small providers
  

Pricing:

• Free Plan: Full invoicing features included
  
• Optional Add-Ons: Paid features for rostering or reporting
  

5. EasyAs App

EasyAs App is a mobile-friendly invoicing and management tool ideal for sole traders and independent NDIS providers. It simplifies invoicing, rostering, and compliance tracking in one easy-to-use app.

Key Features:

• Mobile-Friendly Invoicing: Create and send invoices directly from your smartphone.
  
• Pre-Loaded Item Codes: Automatically updated with current NDIS pricing.
  
• Simple Rostering: Schedule and track shifts for support workers.
  
• Compliance Tracking: Ensure invoices meet NDIS requirements and track funding utilisation.
  

Pros:

• Simple setup with minimal learning curve
  
• Automatic NDIS pricing updates
  

Cons:

• Limited features compared to full-service platforms
  
• Not ideal for large organisations with complex workflows
  

Pricing:

• Free Plan: Basic invoicing and rostering features
  
• Paid Plans: Additional features and reporting options available

While these platforms offer comprehensive solutions, they may include features that are more suited to medium or large providers. For sole traders or smaller NDIS businesses, using NDIS software for sole providers can be a more practical and cost-effective option. These solutions focus on core essentials like invoicing, compliance, and rostering, without the complexity of enterprise-level systems.

Comparison Table

Why Imploy is the Best Choice?

If you’re an NDIS or Home Care Package provider looking for a platform that saves time, reduces compliance risks, and grows with your business, Imploy is built for you. Unlike tools that only solve one problem, Imploy is an all-in-one solution that combines invoicing, rostering, payroll, compliance, and AI-driven automation into a single, easy-to-use platform.

With real-time NDIS price updates, PRODA integration, and audit-ready reporting, you can feel confident knowing your claims are accurate, compliant, and processed faster. Plus, our AI features like Smart Shift Matching and Intelligent Note Enhancement help your team work smarter, not harder.

Whether you’re a sole trader just starting out or a large provider scaling operations, Imploy has flexible pricing to fit your needs:

• Lite Plan: Free for up to 5 users
  
• Team Plan: $17 per user/month
  
• Premium Plan: $19 per user/month with advanced HR, payroll, and accounting tools
  

Available on Web, iOS, and Android, Imploy is designed to be accessible anytime, anywhere.

      FAQs:

1. Why is Imploy the best NDIS Invoicing Software in the market?

      Imploy provides invoicing features with Xero, STP and PRODA integrations with mobile app, automated features, and AI efficiency. Funding tracking at the most       affordable price to the most broad number of providers, making it the best NDIS Invoicing software.

2. Which of these options offer free versions?

      Imploy and Thriday offer free versions while goodhuman offers an free 30 days of trial.

3. Which of these options have AI features?

      Imploy offers the most explicit AI features with its note enhancement, which helps improve invoicing accuracy and compliance. Thriday too has basic AI driven       bookkeeping.

4. Which of these options provide the most broad range of services?

      Imploy offers the most broad range of service with its AI driven Invoicing features and compliance with other functionality necessary for a NDIS provider such as       CRM, Rostering, etc.

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